Power Engineers Executive Administrative Assistant in Portland, Oregon

Executive Administrative Assistant

Location:Portland

State/Territory:Oregon

Department:Ops Corporate Administrative Services Group

Description

Executive Administrative Assistant

POWER Engineers, Inc. is currently seeking a full-time Executive Administrative Assistant in our Boise (Meridian), Idaho office location. This person will report directly to the Corporate Administrative Support Manager, and provide dedicated support to a C-suite level executive. The ideal candidate is experienced, organized and detail oriented, self-motivated, professional, intuitive and skilled at time management, prioritization of tasks, anticipating needs and highly responsive.

Essential Job Duties

  • Provide high-level, dedicated administrative support to a C-suite level executive.

  • Work and interact closely with assigned executive to understand, intuit and anticipate needs, challenges and solutions.

  • Enhance executive’s effectiveness by providing confidential executive administrative support.

  • Frequently compose and finalize complex correspondence, presentations, documents, reports, expense reports, requisitions and other business documents.

  • Manage executives' time by reading, researching, and routing correspondence, drafting letters and documents, collecting and analyzing information, and initiating communications.

  • Maintain executives' calendar and logistics by planning and scheduling meetings and conferences, teleconferences and travel which may include catering and external vendor coordination.

  • Interact with all levels of the organization and interface with external clients, where needed.

  • Maintain professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, and participating in professional societies.

Required Education/Experience

  • Associate degree in Business or relevant field.

  • 5+ year’s previous administrative assistant experience.

  • 4+ year’s previous experience supporting a senior/C-suite level executive (i.e. CEO, CAO, CFO, etc.) at a mid-sized or large firm.

  • Advanced proficiency in Microsoft Office and Adobe Acrobat/Bluebeam with the ability to become familiar with internal company programs and software.

  • Excellent written and verbal communication skills.

  • Must be polished, flexible, adaptable, tactful and diplomatic.

  • Exercise discretion and demonstrate the ability to maintain sensitive and confidential information appropriately.

Desired Education/Experience

  • Bachelor degree in Business or relevant field.

  • Advanced certifications/credentials in MS Office, technical writing or related.

  • Ability to quickly adapt and assimilate in a new work environment by developing effective relationships and networks.

  • Have previous experience/knowledge of engineering, consulting or related professional services (i.e. utilities, energy, construction, etc.)

  • Ability to assist with events and activities in the evenings and during weekends.

At POWER Engineers, Inc. you can have a rewarding career on every level. In addition to challenging and meaningful work, you’ll have the chance to make a positive impact on the environment, participate in a range of diverse and unique initiatives, and find the support, coaching, and training it takes to advance your career. We encourage new ideas and fresh approaches and most importantly, we strive to be our clients’ first choice. These traits – and deep technical skill – account for our success.

Have fun, do good work, make money. As an employee-owned company, we strive to make POWER Engineers an appealing place to work, where we perform projects that we find challenging and in which we excel. We provide competitive compensation, a full benefit package, professional development, and an appealing work environment. POWER Engineers is a unique and fun engineering firm, which may be contradictory to some, but it works well for us.

EOE/Minorities/Females/Vet/Disabled