Power Engineers Facilities Administrative Assistant in Minneapolis, Minnesota
Facilities Administrative Assistant
Department:Facilities Project Control Dept
Facilities Administrative Assistant
POWER Engineers, Inc. Facilities Division seeks an Administrative Assistant in our Minneapolis, Minnesota office. Are you organized, detail-oriented, self-motivated and professional? Do you have experience supporting senior management in a fast-paced, dynamic office environment? Our ideal candidate is skilled in anticipating the needs of others, demonstrates expert time management and prioritization of tasks, and is responsive, working quickly and effectively with a variety of stakeholders from throughout the organization. This position would report directly to the Facilities Project Controls Department manager and provide dedicated support to one of our Business Unit Directors as well as general Minneapolis office support.
Key Responsibilities include, but are not limited to:
Provide high-level, dedicated, confidential administrative support to the Business Unit Director (senior division leadership). This would include supporting all administrative tasks including answering phones, managing calendars and email, and coordinating travel arrangements, including expense reports.
Work and interact closely with assigned Business Unit Director to understand, and anticipate needs, challenges and solutions.
Compose and finalize complex correspondence, presentations, documents, reports, and other business documents, while positively representing POWER’s brand and culture.
Prepare ongoing and special reports; this will include obtaining necessary data and information from various sources.
Interact with all levels of the organization and interface with external clients, where needed.
Organize/track division recruiting efforts. This would include working with HR to update position descriptions and identify alternative recruiting methods/venues.
Manage social media presence for Business Unit Director including LinkedIn outreach efforts.
Support Business Unit Director in CRM/BD tracking and coordination efforts.
Coordinate and drive initiatives related to quality, production efficiency, training, etc.
Data entry, expense reconciliation.
Manage office supply inventories for the Minneapolis Office.
Organize and distribute in-coming and out-going mail and packages.
Assist in organizing office special events and meeting coordination in the office.
3+ years’ experience providing high level secretarial and administrative support in a senior executive environment
Advanced Microsoft Office skills (Word, Excel and PowerPoint)
Excellent oral and written communication skills
Superior organization and planning skills
Bachelor’s degree in English, communications and journalism
Must be a self-starter, highly organized, and familiar with all key concepts, practices, and procedures of office administration
Ability to handle confidential material with absolute discretion
Significant customer service experience, utilizing strong inter-personal skills
Considerable experience managing multiple high-level priorities simultaneously
Must be flexible and able to prioritize work assignments for multiple people and yourself while remaining detail oriented
Thorough knowledge of technical and business vocabulary
Experience working in and reporting from common business systems (Oracle, Deltek, Taleo, or similar)
Familiar with the architecture/engineering industry
Positive disposition and friendly demeanor
At POWER Engineers, you can have a rewarding career on every level. Our philosophy is simple: Do Good Work. Have Fun. Make Money.
You’ll work on fun and challenging projects and initiatives. You’ll have the chance to make a positive impact on society and the environment. And you’ll find the support, coaching and training it takes to advance your career.
Since we’re employee-owned, we get to make POWER a great place to work. That includes providing competitive compensation, professional development and a full benefit package:
Vacation/Paid Sick Leave
Voluntary Life Insurance
POWER is a fun engineering firm. That might seem contradictory to some, but it works for us!