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Power Engineers Staff Assistant in Edmonton, Alberta

Staff Assistant

Location: Edmonton

State/Territory: Alberta

Department: PECan Power Delivery Lines I Dept

Description

Staff Assistant

Power Engineers Canada Inc. is seeking a Staff Assistant for our Power Delivery Overhead Lines Department. This is a full-time position located in our Edmonton, Alberta office. The Staff Assistant is responsible for coordinating office operations and the point of contact for general office administrative activities.

Roles and Responsibilities:

  • Perform general office tasks: answer phone, greeting and support guests, ship and receive packages, book conference rooms, order catering, etc.

  • Provide assistance to managers and other departmental personnel

  • Collaborate with various departments and teams that are in a virtual setting

  • Provide a high level of document control such as typing transmittals, letters and documents, quality control documents, managing electronic files, closing projects, and the overall document management

  • Type, edit, and proofread documents and presentations

  • Schedule and organize meetings

  • Make travel arrangements

  • Assist with onboarding of new staff

  • Support remote IT team as required in ensuring local computers and equipment are functioning properly

  • Data entry, invoice/expense reconciliation

  • Manage office supplies inventory at multiple locations

  • Assist in organizing office special events (team lunches, holiday parties)

  • Coordinate with contractors for fire inspections, building maintenance, cleaning, furniture, etc.

  • Weekly monitoring of various tender sites for potential opportunities

  • Assist with local Health, Safety, and Environment committees with safety programs, including ordering Safety supplies and preparation for annual safety audits and compliance

  • Maintain consistency with POWER administrative practices

Required Education/Experience

  • High School diploma required

  • 2+ years previous experience in an office or engineering environment

  • Proficiency in MS Word, PowerPoint, Outlook, Excel, and OneNote

  • Strong familiarity with a wide range of office equipment – printers, audiovisual, conference phones

  • Strong organization and customer service skills

  • Excellent time management skills and ability to prioritize work

  • Strong attention to detail

  • Excellent written and verbal communication skills

  • Class 5 license with a vehicle to utilize for local travel to execute tasks. Mileage is reimbursed

Desired Education/Experience

  • Document control support for specific engineering projects and programs

  • Document editing & formatting experience

  • Proficiency in Microsoft Office Visio, MS Project, Onedrive, Adobe/Bluebeam, Microsoft Teams, SharePoint, SmartSheet and Dynamics and Bentley ProjectWise software

  • Accounting experience, including procurement and requisitions

  • Certifications in business administration or similar

At POWER Engineers, you can have a rewarding career on every level. Our philosophy is simple: Do Good. Have Fun. Build Success

You’ll work on fun and challenging projects and initiatives. You’ll have the chance to make a positive impact on society and the environment. And you’ll find the support, coaching and training it takes to advance your career.

Since we’re employee-owned, we get to make POWER a great place to work. That includes providing competitive compensation, professional development and a full benefit package:

  • Medical/Dental/Vision

  • Maternity Leave

  • Parental Leave

  • Paid Holidays

  • Vacation/Paid Sick Leave

  • Voluntary Life Insurance

  • RRSP

  • Corporate Wellness Program

POWER is a fun engineering firm. That might seem contradictory to some, but it works for us!

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