Power Engineer Jobs

Staff Assistant

Location: Boston

State/Territory: Massachusetts

Department: PCI Project Mgmt Dept

Description

Staff Assistant

Power Engineers, Inc., is seeking a Staff Assistant for our Power Constructor's Department. This is a full-time position located in our Boston, Massachusetts office. The Staff Assistant is responsible for coordinating office operations and is the point of contact for departmental administrative activities.

Roles and Responsibilities:

• Type, edit, and proofread documents and presentations

• Schedule and organize meetings

• Attend meetings and prepare meeting minutes and action item lists

• Make travel arrangements

• Assist with onboarding of new staff

• Support remote IT team as required in ensuring local computers and equipment are functioning properly

• Maintain multiple schedules and calendars across various time zones/offices

• All aspects of document control such as transmitting deliverables, logging and tracking incoming and outgoing documents, maintaining and archiving electronic files

• Data entry, expense reconciliation

• Manage office supplies inventories and petty cash

• Maintain stock of office snacks and beverages

• Organize and distribute in-coming and out-going mail and packages

• Assist in organizing office special events (team lunches, holiday parties)

• Prepare client work packages (printing and folding)

• Interact with other offices and clients via telephone/virtual as well as greeting and supporting office visitors

• Weekly monitoring of various tender sites for potential opportunities

• Upload all invoices received for payment by Accounts Payable into company ERP program

• Assist with local Health, Safety, and Environment committees with safety programs, including ordering Safety supplies and preparation for annual safety audits

Required Education/Experience

• College Business Administration Diploma preferred

• High School diploma required

• Proficiency in MS Word, PowerPoint, Outlook, Teams and Excel, Onedrive, OneNote, Sharepoint

• Familiarity with other office programs such as Bluebeam, ProjectWise, SmartSheet, Microsoft Dynamics, Oracle, and Visio

• Strong familiarity with a wide range of office equipment – printers, audiovisual, conference phones

• Strong organization and customer service skills emphasizing attention to detail

• 5+ 3+ years previous experience in administrative support or clerical role is preferred

• Must be able to multi-task and thrive in a fast-paced, high-energy environment

• State driver’s Class 5 license with a vehicle to utilize for local travel to execute tasks. Mileage will be reimbursed

Desired Education/Experience

• Self-motivated, team player with sound judgment

• Optimistic attitude and ability to work within a structure of established procedures

• Excellent written and verbal communication skills

• Detail-oriented and able to proofread and edit

• Able to multi-task, prioritize, and organize

• Excellent time management skills

• Able to work independently and as a team player

• Self-starter, reliable, and hardworking

• Able to take direction from multiple people

• Able to learn new tasks and software

• Accuracy and attention to detail

At POWER Engineers, you can have a rewarding career on every level. Our philosophy is simple: Do Good. Have Fun. Build Success.

You’ll work on fun and challenging projects and initiatives. You’ll have the chance to make a positive impact on society and the environment. And you’ll find the support, coaching and training it takes to advance your career.

Since we’re employee-owned, we get to make POWER a great place to work. That includes providing competitive compensation, professional development, and a full benefit package:

• Medical/Dental/Vision

• Maternity Leave

• Parental Leave

• Paid Holidays

• Vacation/Paid Sick Leave

• Voluntary Life Insurance

• 401K

POWER is a fun engineering firm. That might seem contradictory to some, but it works for us!

EOE, including disability/vets

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