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Power Engineers Staff Assistant in Boston, Massachusetts

Staff Assistant

Location: Boston

State/Territory: Massachusetts

Department: PCI Project Mgmt Dept


Staff Assistant

Power Engineers, Inc., is seeking a Staff Assistant for our Power Constructor's Department. This is a full-time position located in our Boston, Massachusetts office. The Staff Assistant is responsible for coordinating office operations and is the point of contact for departmental administrative activities.

Roles and Responsibilities:

  • Type, edit, and proofread documents and presentations

  • Schedule and organize meetings

  • Attend meetings and prepare meeting minutes and action item lists

  • Make travel arrangements

  • Assist with onboarding of new staff

  • Support remote IT team as required in ensuring local computers and equipment are functioning properly

  • Maintain multiple schedules and calendars across various time zones/offices

  • All aspects of document control such as transmitting deliverables, logging and tracking incoming and outgoing documents, maintaining and archiving electronic files

  • Data entry, expense reconciliation

  • Manage office supplies inventories and petty cash

  • Maintain stock of office snacks and beverages

  • Organize and distribute in-coming and out-going mail and packages

  • Assist in organizing office special events (team lunches, holiday parties)

  • Prepare client work packages (printing and folding)

  • Interact with other offices and clients via telephone/virtual as well as greeting and supporting office visitors

  • Weekly monitoring of various tender sites for potential opportunities

  • Upload all invoices received for payment by Accounts Payable into company ERP program

  • Assist with local Health, Safety, and Environment committees with safety programs, including ordering Safety supplies and preparation for annual safety audits

Required Education/Experience

  • College Business Administration Diploma preferred

  • High School diploma required

  • Proficiency in MS Word, PowerPoint, Outlook, Teams and Excel, Onedrive, OneNote, Sharepoint

  • Familiarity with other office programs such as Bluebeam, ProjectWise, SmartSheet, Microsoft Dynamics, Oracle, and Visio

  • Strong familiarity with a wide range of office equipment – printers, audiovisual, conference phones

  • Strong organization and customer service skills emphasizing attention to detail

  • 5+ 3+ years previous experience in administrative support or clerical role is preferred

  • Must be able to multi-task and thrive in a fast-paced, high-energy environment

  • State driver’s Class 5 license with a vehicle to utilize for local travel to execute tasks. Mileage will be reimbursed

Desired Education/Experience

  • Self-motivated, team player with sound judgment

  • Optimistic attitude and ability to work within a structure of established procedures

  • Excellent written and verbal communication skills

  • Detail-oriented and able to proofread and edit

  • Able to multi-task, prioritize, and organize

  • Excellent time management skills

  • Able to work independently and as a team player

  • Self-starter, reliable, and hardworking

  • Able to take direction from multiple people

  • Able to learn new tasks and software

  • Accuracy and attention to detail

At POWER Engineers, you can have a rewarding career on every level. Our philosophy is simple: Do Good. Have Fun. Build Success.

You’ll work on fun and challenging projects and initiatives. You’ll have the chance to make a positive impact on society and the environment. And you’ll find the support, coaching and training it takes to advance your career.

Since we’re employee-owned, we get to make POWER a great place to work. That includes providing competitive compensation, professional development, and a full benefit package:

  • Medical/Dental/Vision

  • Maternity Leave

  • Parental Leave

  • Paid Holidays

  • Vacation/Paid Sick Leave

  • Voluntary Life Insurance

  • 401K

POWER is a fun engineering firm. That might seem contradictory to some, but it works for us!

EOE, including disability/vets